You’ve determined that one or more of your vehicles is subject to the heavy vehicle use tax (HVUT). Now what?

Before you start the filing process, make sure you have everything you need to accurately complete and submit your Form 2290.

1. Gather your information

You’ll need the following information to file your 2290:

• Employer identification number. You cannot use your Social Security number. If you don’t already have an EIN, apply for one as soon as possible. It will take the IRS about four weeks to establish your new EIN in their systems.
• Use the same name on your Form 2290 as assigned with your EIN. The name on your Form 2290 must match your EIN.
• Vehicle identification number (VIN) of each taxable vehicle.
• Taxable gross weight of each vehicle. The taxable gross weight of a vehicle (other than a bus) is the total of:
  • The actual unloaded weight of the vehicle fully equipped for service,
  • The actual unloaded weight of any trailers or semitrailers fully equipped for service customarily used in combination with the vehicle, and
  • The weight of the maximum load customarily carried on the vehicle and on any trailers or semitrailers customarily used in combination with the vehicle.

2. Decide how you will file

E-file: E-filing is required if you are reporting 25 or more taxed vehicles on a Form 2290. The IRS encourages e-filing for all filers for faster processing. You can receive a watermarked Schedule 1 within minutes.

The watermarked Schedule 1 is your proof that you have paid the tax. States require this proof to register your vehicles. To avoid problems, be sure the watermark on your Schedule 1 is legible before submitting it to your state’s department of motor vehicles. You may need to reprint with fresh ink or on a different printer to ensure a legible watermark.

Mail your Form 2290: If you choose to mail a hard copy of your Form 2290, expect to receive your stamped Schedule 1 within 6 weeks after the IRS receives your Form 2290.

3. Choose how to pay your tax

You must pay the tax in full with your Form 2290.

Credit or debit card: You may pay your taxes by credit card or debit card. You can pay by internet, phone, or mobile device whether you e-file or mail your return.

Electronic funds withdrawal: You may choose to authorize a direct debit as part of the e-file process.

Electronic Federal Tax Payment System: This option requires advanced enrollment. Plan to allow 5-7 business days for new accounts to be processed.

Why it matters: Vehicle registration could be denied

Since states may deny vehicle registration or renewal without proof that you paid this tax, it’s important to understand the required forms and filings, submit all required information, and file on time to keep your trucks on the road.